Job Description

Job Description

Job Description

The Accounts Payable (AP) Manager is responsible for managing and overseeing the

accounts payable functions for Flex Films (USA), Inc., including invoice processing, vendor

payments, intercompany reconciliations, and month-end journal entries. This role requires

exceptional organizational skills, a detail-oriented approach, and the ability to handle complex

financial data.

Key Responsibilities:

Accounts Payable Management:

 Review, process, and post supplier invoices in ERP systems, ensuring accuracy and

compliance with company policies.

 Manage invoice approvals, including service invoices requiring GINs and non-PO

invoices.

 Coordinate prepayments for shipments from Africa, tracking payments and related

invoices.

 Verify and process corporate credit card expenses (e.g., American Express, Capital One),

ensuring all payments are accounted for and reconciled.

 Execute weekly check runs, including printing checks and verifying payment details.

 Keep all records and support documents as required by law.

Intercompany Reconciliation:

 Post and reconcile intercompany invoices, prepare all intercompany reconciliation at

month end and send it to corporate.

 Maintain accurate intercompany account balances and resolve discrepancies in a timely

manner.

Payroll Accounting:

 Fortnight payroll accounting and reconciliation in coordination with HR.

 Month end Payroll provision.

Fixed Asset Accounting:

 CWIP, Fixed assets accounting and month end depreciation run.

Month-End Close Activities:

 Prepare and post month-end journal entries for payables, payroll, petty cash reconciliation,

and accruals (e.g., packing materials).

 Reconcile bank statements with ERP entries for payables and clear outstanding items.

 Assist in closing purchasing, AR, and AP modules as part of the month-end close process.

 Generate and review monthly AP reports to ensure accuracy and completeness.

 Reconcile Purchase book with Raw material and trading purchase

 Month end Border Stock accounting

 All ERP closing activities as per protocol.

Audit Coordination and Compliance:

 Support internal and external audit processes by providing documentation, reconciliations,

and explanations as required.

 Ensure compliance with internal controls, company policies, and regulatory requirements.

Vendor and Stakeholder Collaboration:

 Maintain relationships with vendors to ensure timely resolution of payment inquiries and

disputes.

 Collaborate with the purchasing and logistics teams to match invoices, GINs, and POs

accurately.

 Assist in resolving payment-related queries and discrepancies from internal and external

stakeholders.

Additional Duties:

 Maintain and monitor petty cash accounts and reconcile discrepancies.

 Assist with ad-hoc projects, special assignments, and process improvement initiatives.

 Provide guidance and mentorship to junior team members, fostering a collaborative team

environment.

Decision-Making Responsibilities:

 Analyze intercompany reconciliation variances and determine corrective actions.

 Decide on adjustments to payables accounts and journal entries based on supporting

documentation.

 Manage payment prioritization to ensure compliance with cash flow management

strategies.

This job description is not exhaustive, and additional responsibilities may be assigned as

required to meet the needs of the organization.

Company Description

Respect * Customer Driven * Innovation * Global Perspective * Action Oriented

Flex Films, located in Elizabethtown, KY, is a world class player in the polyester film and flexible packaging markets through driving efforts in technology, innovation, and product development. Flex Films is part of UFLEX Group which exceeds annual revenue of $1.2 billion, operates on 4 continents, and supplies products to over 140 countries.

Flex Films Offers:
-Competitive salaries and comprehensive benefits
-Diverse, inclusive work environment which offers learning opportunities
-Entrepreneurial environment to inspire innovation and enthusiasm

We utilize the expertise of our people to innovate products to meet tomorrow’s needs. If you are interested in applying your skills and knowledge to make a global impact, then discover the numerous career opportunities at Flex Films and become part of our international team.

Company Description

Respect * Customer Driven * Innovation * Global Perspective * Action Oriented \r\n\r\nFlex Films, located in Elizabethtown, KY, is a world class player in the polyester film and flexible packaging markets through driving efforts in technology, innovation, and product development. Flex Films is part of UFLEX Group which exceeds annual revenue of $1.2 billion, operates on 4 continents, and supplies products to over 140 countries.\r\n\r\nFlex Films Offers: \r\n-Competitive salaries and comprehensive benefits\r\n-Diverse, inclusive work environment which offers learning opportunities\r\n-Entrepreneurial environment to inspire innovation and enthusiasm\r\n\r\nWe utilize the expertise of our people to innovate products to meet tomorrow’s needs. If you are interested in applying your skills and knowledge to make a global impact, then discover the numerous career opportunities at Flex Films and become part of our international team.

Job Tags

Flexible hours,

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