Job Description

A leading global financial services firm is seeking an Administrative Assistant to support teams within its Asset & Wealth Management organization. This is a great opportunity for detail-oriented professionals who thrive in a fast-paced, collaborative corporate environment and enjoy providing high-level administrative support.

Location: Salt Lake City, UT (On-site)

Pay Rate: $29/hour

Contract Duration: 6+ months

Responsibilities

• Provide day-to-day administrative support within a team-based model, offering coverage and flexibility as business needs shift
• Coordinate domestic and international travel and assist with timely, compliant expense and invoice processing
• Support complex calendar management across multiple time zones, including scheduling meetings, conference calls, and video conferences
• Arrange internal and client meetings both on-site and off-site, partnering with conference services for room bookings, catering, guest registration, and materials
• Assist with phone coverage, taking accurate messages and communicating professionally with senior leaders and clients
• Handle sensitive and confidential information with discretion and professionalism
• Perform general administrative tasks such as time entry, invoice submissions, filing, scanning, archiving, and ad hoc projects
• Act as a proactive and reliable member of the support team, staying aligned with shifting priorities
• Follow internal policies and compliance requirements, securing approvals as needed

Qualifications

• 2+ years of administrative experience in a corporate or office-based environment (industry open)
• Strong judgment and ability to handle confidential information appropriately
• Excellent communication and interpersonal skills with a professional demeanor
• Proven ability to manage multiple tasks and remain calm in a high-volume setting
• High attention to detail and strong organizational skills
• Comfortable supporting leaders and teams across multiple locations
• Self-starter who learns quickly and anticipates needs
• Proactive problem-solver with strong follow-up skills
• High level of professionalism, integrity, and discretion
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom
• Experience with expense tools such as SAP Concur is a plus
• Positive, team-oriented attitude

Please submit your resume in Word format for immediate consideration!

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