Job Description
About US- At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.
Titles: Non-Clinical - Administrative/Administrative Assistant Duration: Contract Location: West Hollywood, CA (90048) Shift Timings: Day 5x8-Hour (08:00 - 17:00) Pay: USD 20/hr - USD 24/hr Position summary: Performs a broad range of clerical, administrative, and operational activities to support the efficient workflow. Coordinates and processes online product orders, reviews and tracks associated agreements, and serves as a primary point of contact for client inquiries. Manages monthly financial operations, including generating invoices, reconciling payments, and maintaining accurate accounting records. Oversees logistics for product shipments and ensures proper documentation and regulatory compliance.
Key Responsibilities: - 2 years administrative and office experience
- Process weekly online orders, review MTAs and purchase orders for accuracy, coordinate legal reviews, and prepare Certificates of Analysis and shipment documentation.
- Provide customer support for cell product inquiries, guide clients through ordering processes, and ensure timely resolution of order or agreement issues.
- Generate monthly pass-through and service invoices via QuickBooks, reconcile payments, and maintain accurate AR tracking and fiscal documentation.
- Arrange and track weekly FedEx shipments and pickups for products and services, ensuring compliant labeling and timely delivery.
- Create and manage internal trackers for MTAs, license agreements, and shipped vials to streamline workflows, automate reminders, and support annual reporting.
- Compile data for fiscal year and executive reports and assist in preparing service and transfer agreements in coordination with CBC leadership.
- Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
- Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
- Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
- Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
- Distributes and disseminates information within the department and/or unit.
- Orders supplies and arranges for equipment maintenance.
- Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
- Establishes and maintains an internal filing system.
- May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.
Qualification: HS Diploma/GED
Application Process Resume Review
Initial discussion
Video Screening
Client Interview
Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies.
Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.
Job Tags
Contract work, Work at office, Shift work,